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Why you should always treat your Client with respect? 

Inside IT Projects
Cover of the article: Why you should always treat your Client with respect? Photo of Marcin Dąbrowski on the green background with caption "In conversation with"

Forget frameworks. Forget tools. If your team treats the client like a problem, no process will save you. Learn why the real success factor in any project is mindset and what leaders can do to set the tone. 

In this conversation we talk about the newest book written by Marcin Dąbrowski which is currently available in Polish: “Klient, klient, klient! Jak odpowiednia postawa przesądza o sukcesie lub porażce projektu”.

Tomasz Michalik's avatar
Tomasz Michalik

Marcin, in your latest book, you don’t focus on tools or methodologies — you focus on attitude toward the client. What made you place this theme at the center? 

Marcin Dąbrowski's avatar
Marcin Dąbrowski

You know, after years of working on various projects, I’ve come to realize one thing: it’s not technical skills or poor planning that ruin most projects — it’s the team’s mindset toward the client. The moment people start thinking “the client is the problem,” turbulence is inevitable. And it doesn’t matter how good your documentation is, how well-scoped your project is, or how skilled your experts are. 

I wrote this book because I felt this topic was seriously underrepresented. We teach people tools, processes, and frameworks, but we rarely talk about how to talk to clients with respect, how to build a relationship, or how to manage our own emotions. And those things are often what truly make the difference. 

Tomasz's avatar
Tomasz

The title of the book directly says that the client should the centre of attention — but what’s behind that?

Marcin's avatar
Marcin

It’s not a provocation — it’s a reminder of something that should be obvious. When I chose this title, I wasn’t just referring to the fact that the client pays the bills or has requirements. It’s about something deeper: respect. Understanding that the client is taking a risk. That they’re accountable to their own organization. That they chose to trust us for a reason. 

What often happens is that the client starts to be seen as a burden. “They changed their mind again,” “They don’t know what they want,” “They’re making a fuss over nothing.” But there are human beings on the other side, not robots. And if we don’t learn how to talk to them as equals, with empathy, even the best project can fall apart. 

Tomasz's avatar
Tomasz

In the book, you talk a lot about unhealthy emotions in the client–vendor relationship. What kind of damage can they cause?

Marcin's avatar
Marcin

Massive — sometimes catastrophic. I share stories in the book where teams mocked their clients behind their backs, made jokes, and were genuinely surprised when the client terminated the contract. “But everything was working fine!” Yes, it was — but the culture of collaboration was missing. 

What’s really concerning is how quickly small things become normalized: jokes over coffee, sarcastic remarks on a call. A certain atmosphere builds up. And you know what? The client can sense that. They might not call it out. But when the next tender comes, they just won’t invite you. And that’s when you learn what they really thought of you. 

Tomasz's avatar
Tomasz

Can you give a specific example?

Marcin's avatar
Marcin

Unfortunately, yes. We once had a steering committee meeting with a client, conducted over video. The atmosphere was tense. We were renegotiating scope for the next phase. It wasn’t easy, but we eventually found common ground. I left the meeting feeling good about the outcome. 

A few hours later, I got an email from the client. Attached was a screenshot of an internal chat that was still visible to them. Turns out, someone on our team hadn’t properly disconnected and kept sharing their screen. And what was on it? Offensive comments about the client, written during the meeting. Messages that were meant to stay private — now right in front of the them. 

That hit hard. Because it wasn’t just a technical mistake. It was a fundamental breach of respect. The client felt mocked and humiliated. And we had to work extremely hard to rebuild that relationship. 

Tomasz's avatar
Tomasz

What about the team? How can a leader foster a client-centric mindset?

Marcin's avatar
Marcin

The leaders have to start with themselves. People don’t listen to what you say during an all-hands meeting. They watch how you behave. What you say about the client when they’re not on the call. If you’re making jokes — your team will too. If you show respect, empathy, openness — that rubs off. 

I believe in leading by example. And one of the reasons I wrote this book is because some lessons just don’t land in a short meeting. Sometimes, you need stories that strike a chord.  

Tomasz's avatar
Tomasz

But let’s be honest — is the client always right?

Marcin's avatar
Marcin

No! And that’s the whole point. A client-centric attitude doesn’t mean being submissive. This isn’t a book about saying “yes” to everything. Quite the opposite. I talk about assertiveness and defending your team when needed. 

But there’s a difference between being firm and being dismissive. You can say “no” professionally and with respect. And often, that builds more trust than constant agreement. 

Tomasz's avatar
Tomasz

Who did you write this book for? Who will benefit the most?

Marcin's avatar
Marcin

For anyone who works with clients and has influence over the quality of the relationship. Project managers, consultants, salespeople, tech leads. Also small business CEOs who shape the culture of their organization. 

This book isn’t theory. It’s a collection of hard-learned lessons from the field. If someone wants to work not just effectively but with integrity — they’ll find something here.

Tomasz's avatar
Tomasz

Thanks for the conversation!

You’ve just read a conversation with Marcin Dąbrowski.  

Need to get your IT project delivered — without the chaos? Explore our approach

For more insights on delivering high-stakes projects, check out other Marcin Dąbrowski’s books: 

  • 10 Rules for Impossible Projects.Surprising – But True – Advice on How to Successfully Deliver Difficult and Complex Projects  
  • Managing IT Projects: How to Pragmatically Deliver Projects for External Customers
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Tomasz Michalik

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